WHAT IS DOCUMENT MANAGEMENT

Document management is the conversion of paper documents into electronic files which can then be stored on your computer workstation or server. Once on your computer, these documents can be retrieved effortlessly in seconds.

An effective document management system is the key to handling thousands, or even millions, of documents for our clients. The development of CD and DVD writers have allowed large volumes of data to be stored on compact discs. With technology ever improving we are now able to store large amounts of data on servers and allow complete access to data from any workstation.

A complete document management system comprises five elements:

• Scanning
  Major advancements in scanning technology make paper document conversion fast, inexpensive and easy. A good scanner will make putting paper files into your computer easy.
  
  
• Storage
  The storage system provides long-term and reliable storage for documents. A good storage system will accommodate changing documents, growing volumes and advancing technology.
  
  
• Indexing
  The index system creates an organized document filing system and makes future retrieval simple and efficient. A good indexing system will make existing procedures and systems more effective.
  
  
• Retrieval
  The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system will make finding the right documents fast and easy.
  
  
• Access
  Document viewing should be readily available to those who need it, with the flexibility to control access to system. A good access system will make documents viewable to authorized personnel, whether in the office, at different locations, or over the Internet.

WHAT CAN DOCUMENT MANAGEMENT DO FOR YOU?

• Saves storage space
• Prevents lost records
• Manages records easily
• Finds documents quickly
• Makes images centrally available
• Eliminates the need for file cabinets

To assist in making a decision to see if document management is right for you, please read Laserfiche's in-depth overview of document imaging.

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